Francis Wyman Association: Events Maintenance Guide
This guide explains how to manage the automated events system on the website.
1. Adding a New Upcoming Event
- Go to Posts > Add New in the WordPress dashboard.
- Category: Assign the post to the Events category.
- Event Details: Scroll down to the “Event Details” section and fill in:
- Event Date: Select the date of the event. This date determines if the event is “Upcoming” or “Previous”.
- Event Time: Enter the start/end time.
- Location: Enter the venue name or address.
- Additional Information: Any extra notes for visitors.
- Content: Add your event description, images, and details as usual.
- Publish: Click Publish. The event will automatically appear on the Upcoming Events page.
2. Automatic Transition to “Previous Events”
- You do not need to manually move events. Once the Event Date has passed, the system will automatically stop showing the post on the “Upcoming Events” page and start showing it on the “Previous Events” page.
- The URL of the event remains the same.
3. Updating Past Events (Reminders)
- After an event date passes, a reminder notice will appear at the top of your WordPress Dashboard.
- Action Required: Edit the post to add photos of the event or a summary of what happened.
- Clear Reminder: Once updated, check the “Post-Event Updated” checkbox in the Event Details section of that post. This will remove the dashboard reminder.
4. Technical Notes
The system uses a custom code snippet titled “Francis Wyman Association Events Automation”. This snippet handles the date filtering and the dashboard reminders. Do not deactivate this snippet unless you wish to disable the automation.